Terms and conditions for tenants

References

Paran Property Services reserve the right to use a professional tenant referencing service to assess a potential tenant (and Guarantor if applicable). The cost of this will be covered by the landlord. Every tenant (and Guarantor if applicable) will need to complete an application form. The tenant referencing company will require details of the tenant’s employer, bank, previous landlord and a character referee. Your references may be shown to the landlord or an interested party acting on their behalf.

Right to rent checks

We are required to undertake document checks to establish whether a prospective tenant has the right to rent a property in accordance with the Immigration Act 2014. In order to fulfil this legal obligation, we must obtain original versions of one or more acceptable documents and check their validity in the presence of the holder before the start of the tenancy. We also require proof of address, e.g., a copy of a utility bill or a bank, building society or credit card statement from the last 3 months showing your name and current address.

Rent Deposit

An amount equal to five weeks rental is normally payable as a deposit for tenancies where the annual rental is less than £50,000. For tenancies where the annual rent exceeds £50,000, an amount equal to 6 weeks is normally required.

Paran Property Services is a member of the MyDeposit Scheme, which is a fully independent, accredited service which operates to safeguard your deposit. It will ensure that any dispute over the return of the deposit after the tenancy has ended is resolved swiftly, inexpensively and impartially. Further details are available at www.theprs.co.uk.

Initial payment

The initial payment will consist of the first instalment of rent and the deposit.

Payment may be made in the following methods:

  • Direct transfer of funds to our bank account (details will be given) by same day transfer (CHAPS), online banking or BACS etc
  • Due to the Money Laundering Regulations, we are unable to accept payment in cash.

Paran Property Services must be in receipt of cleared funds in full settlement of the amount shown on the tenancy before the start of the tenancy.

Subsequent payments

Please note that after the initial payment is made, we will ask you to set up a standing order for all future payments. If there is more than one of you living in the property and you are sharing the rent between you, we will ask you to pay the rent from one account only and for a standing order to be set up from this one account. Please note that this standing order must be set up to leave your account (or joint account) 3 working days before the rent due date in order for it to arrive on time.

Inventory check-in and check-out

An inventory check will normally take place at a mutually agreeable, pre-arranged time on the day the tenancy commences, with an independent inventory clerk booked by Douglas & Gordon. It is strongly recommended that the tenant is present both for the check- in and check-out appointment to avoid any disputes at the end of the tenancy. You must inform us as soon as possible if you have to change an appointment, in order to avoid cancellation charges.

Services

The tenant is responsible for all utility bills including gas, electricity, water, telephone, TV licence and council tax for the duration of the tenancy. Either the landlord or Paran Property Services will contact the utility companies on the tenant’s behalf and instruct them to transfer the accounts into the tenant’s name at the start of the tenancy. The tenant should also contact the suppliers to make sure this has been done.

Please do not arrange for any of the utilities to be transferred to a different supplier without letting us know.

Insurance

The tenant is responsible for obtaining their own home contents insurance. We strongly recommend that this is done through a reputable insurance broker. The building insurance is the responsibility of the landlord.

Subletting

By entering into a private residential tenancy agreement, you agree you will not, without the prior consent of the landlord;

  1. Sublet the property
  2. Advertise the property anywhere in print or via any other media. This includes internet-based marketing websites, social media platforms, messaging websites or apps.
  3. Accommodate paying guests or lodgers.